Convention Sales:

The Odessa CVB would be honored to assist your association with the site selection process. We will assign a sales representative to your group that will act as liaison between you and all hotels. We will create a bid proposal, provide an onsite inspection if needed and present a verbal bid presentation to your site selection committee highlighting details of the bid proposal.

From hot rates on group hotels to top meeting facilities and great attractions, we can satisfy your group's needs! Let us do the legwork for you! Contact our sales team today!

Submit RFP

Amanda Johnson

Convention Servicing Specialist

Convention Servicing:

When Odessa has been selected as the site for your convention, the Odessa Convention and Visitors Bureau servicing staff will be ready to start planning.

Complimentary services and promotional items are provided to groups with a minimum of 10 rooms blocked in the headquarter hotel. All services and materials are provided based on the number of rooms blocked and picked up. This number is determined by the Odessa CVB and information gathered by the headquarter hotel.

Services offered by the Odessa CVB

Provide Planning Services

  • Help coordinate spouse/children activities, tours and meal functions.
  • Coordinate bus transportation.

Provide Promotion and Publicity

  • Send a news release to all local and regional media announcing your conference.
  • Attend excitement builders- provide a staff member to attend your convention one-year prior to your Odessa convention in an effort to increase attendance.

Provide promotional material and mailings for your group in an effort to increase attendance

Provide Staffing and Event Assistance

  • On-site registration
  • Print custom name badges for your pre-registered attendees.
  • Coordinate a local dignitary and color guard for a "Welcome" at your opening ceremony.

Provide Collateral and Incentive Material

  • Name badges and holders
  • Bags
  • Visitor information- brochures, maps, etc.
  • Goody items

All items are based on size of group, length of stay and number of rooms blocked.

Amanda Johnson

Convention Servicing Specialist