The Odessa CVB would be honored to assist your association with the site selection process. We will assign a sales representative to your group that will act as liaison between you and all hotels.  We will create a bid proposal, provide an onsite inspection if needed and present a verbal bid presentation to your site selection committee highlighting details of the bid proposal.

From affordable rates on group hotels to top meeting facilities and great attractions, we can satisfy your group's needs!  Let us do the legwork for you!   Contact our sales team today.

Amanda Johnson
Convention Servicing Specialist
432-333-7872

Submit an RFP

 

Convention Servicing:

When Odessa has been selected as the site for your convention, the Odessa Convention and Visitors Bureau servicing staff will be ready to start planning.

Complimentary services and promotional items are provided to groups with a minimum of 10 rooms blocked in the headquarter hotel. All services and materials are provided based on the number of rooms blocked and picked up. This number is determined by the Odessa CVB and information gathered by the headquarter hotel. 
 

Services offered by the Odessa CVB: 

Provide Planning Services
Help coordinate spouse/children activities, tours and meal functions.
Coordinate bus transportation.

Provide Promotion and Publicity
Send a news release to all local and regional media announcing your conference.
Attend excitement builders- provide a staff member to attend your convention one-year prior to your Odessa convention in an effort to increase attendance.

Provide promotional material and mailings for your group in an effort to increase attendance

Provide Staffing and Event Assistance 
 On-site registration
Print custom name badges for your pre-registered attendees.
Coordinate a local dignitary and color guard for a "Welcome" at your opening ceremony.

Provide Collateral and Incentive Material

Name badges and holders
Bags
Visitor information- brochures, maps, etc. 
Goody items 

 
All items are based on size of group, length of stay and number of rooms blocked. 

 
Amanda Johnson
Convention Servicing Specialist
432-333-7872